Printers are often overlooked as potential entry points for cyberattacks, making them vulnerable targets. According to a recent report by Quocirca*, over 61% of organisations have faced data loss due to unsecured printing practices. Fortunately, staying on top of print security can be as easy as knowing what to look for – and working with a trusted vendor who can guide you along the way.
1. Control panel
Exposed device settings and functions can quickly compromise printer security.
Solution:
Ensure that your remote management security features are set to permit only authorised users to alter or configure device settings.
2. Hard disc protections
Printers can be a trove of sensitive information if unprotected.
Solution:
Turn on the features on your MFPs that have been designed to enhance stored data security while preventing malicious users from gaining access to confidential information.
3. BIOS and firmware
Vulnerable firmware can expose a device and its network to harm.
Solution:
Enable your printer fleet’s advanced security features to protect systems and users alike, minimising security threats and maximising your technology investment. Keeping all firmware up to date is a critical strategy to defend your devices against known vulnerabilities.
4. Document capture
MFPs can send scans anywhere, putting your data at risk.
Solution:
Opt for badge authentication or ID credential solutions, which offer a simple method of secure access. Badge authentications confirm identity and retrieve user information to access held print jobs, pinpoint the source of scanned documents or distinguish users for other purposes.
5. Secure output
Abandoned documents can fall into the wrong hands.
Solution:
Leverage print management functions to allow users to securely send jobs from anywhere and print them safely at any print release-configured device on your network, only after they authenticate with personal credentials or an ID badge. Secure print release improves flexibility, protects document confidentially and saves on printing costs.
6. Mobile printing
“Bring your own device” (BYOD) policies might impact the security of your IT network.
Solution:
Designate security governance teams within IT departments to help ensure that safeguards are in place to protect privacy, integrity and availability of data. A comprehensive approach to security promotes good cyber hygiene.
7. Ports and protocols
Unsecured ports (USB or network) or file transfer protocols can put devices at risk.
Solution:
Network connectivity and Internet of Things (IoT) standards make up the cornerstone of modern information technology. But with this connectivity also comes increased security risks. Take action by disabling unnecessary features and employing password-protecting device interfaces can help secure your data and reduce vulnerability to attacks.
The most efficient, cost-effective way to mitigate print security threats is to choose a single, proven partner that understands your unique security requirements. With Lexmark's extensive experience in print security, we can help you secure your devices and data in every possible way – just as we've done for some of the most highly regulated, security-conscious organisations in the world.
* Quocirca Print Security Landscape Report, 2023
Ready to learn more?
Talk with a Lexmark security expert and start developing your own security strategy today.
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